Accounts Payable Specialist II

Job purpose

This position demands a strong accounting professional that is accurate, inquisitive, detail-oriented, and a self-starter. The Accounts Payable Specialist II – Vendor Support has primary responsibility for reconciling, researching, and resolving open items on our vendor statements in accordance with all company and department policies and procedures. The ideal candidate will have experience in processing Accounts Payable related to inventory purchases, a thorough understanding of 3-way and 2-way match, Excel usage at an Intermediate level, and excellent communication skills. This position works closely with our vendors, Beacon branches, Accounts Payable leadership, and other Accounts Payable Specialists.

Duties and responsibilities

• Manage a limited set of high-volume vendor relations or a portfolio of medium/high volume vendor relations along with daily monitoring and resolution of credit hold or threat situations
• Reconcile vendor statements, research, and work with the supplier or internal customers to correct account discrepancies
• Provide timely customer service for all calls, emails and questions from suppliers or internal customers
• Request and follow-up on additional required documentation from suppliers and/or branches
• Communicate variances and required resolution steps clearly and accurately (written and verbal) to buyers for timely resolution of variances and issues
• Submit miscellaneous balances for correcting adjustment or write-off on AP aging or statement after thorough research
• Index critical invoice data elements for workflow processing
• Identify and escalate repeating patterns and root causes
• Research and recommend improvements to processes and procedures within the AP function aimed at improving efficiency and effectiveness
• Provide out of office and overflow support for other AP team members
• Special projects as assigned by management

Qualifications

• Minimum of three (3) years previous Accounts Payable or Accounting experience
• Bachelor’s Degree in Accounting or related field, or equivalent professional experience
• Excellent communication skills both oral and written with a customer service and professional approach
• Strong analytical reasoning skills with the ability to investigate variances and issues as they arise
• Intermediate skills in MS Office (Word, Excel, PowerPoint, etc.) and ability to learn new software and systems
• Intermediate understanding of General Ledger and common Accounts Payable entries
• Ability to work well in a team environment or independently
• High level of accuracy and attention to detail while handling multiple tasks and prioritizing appropriately
• Thrives on working in a fast paced, deadline-oriented environment
• Excellent organizational and time management skills
• Willing and able to pick up the phone to discuss and resolve variances and issues
• Self-starter with a can-do attitude and growth mindset

Working conditions

• Minimal travel requirements as needed for business purposes
• Work assignment is remote situational requiring attendance roughly once per week in the office for scheduled meetings, training, and rotational tasks. While in the office the working space will be in a quiet open environment seated within a cubical.

Physical requirements

• Prolonged periods sitting at a desk and working on a computer and/or keyboard
• Heavy methods of verbal and auditory communication via phone, virtual calls, and/or email