Administrative Assistant / Office Assistant

Herndon, VA, US

Job Title: Administrative Assistant
Reports to: Executive Assistant
Location: Herndon, VA


About Our Team:

Our employees are our greatest asset. We want them to be happy, healthy, and safe as partners in our success. We work together with our employees to sustain the inclusive work environment that has been one of our core values for nearly a century.


What You Will Be Working On:

  • Assist with overflow of work for Executive Assistant and perform administrative back up support as needed for Executive Assistant, supporting local senior leadership
  • Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
  • Work independently; anticipating and adapting to changing requirements and priorities; and managing multiple tasks with minimal guidance
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Participate productively as a contributing member in a team environment
  • Coordinate travel arrangements and create expense reports in a timely manner using Concur
  • Prepare professional business communication documents including memos, letters, PowerPoint, Excel documents, and emails
  • Act as backup while Executive Assistant is on vacation or out on business travel
  • Build and maintain good business relationships with executives and employees at Corporate HQ


What You Will Need to Be Successful in This Role:  

  • 6+ years’ experience in administrative roles, 2+ years supporting C-Suite level executives
  • High School Diploma or GED equivalent. Completed College Diploma in Office Administration (or relevant study) considered an asset but not required.
  • Excellent time management and interpersonal communication skills
  • Experience booking travel in Concur or other travel management tool
  • Experienced with MS Excel and MS PowerPoint, occasional meeting preparation will require proficiency with these software suites
  • Proficient in the use of Microsoft Office and standard computer applications
  • Proactive and ability to complete task with minimal supervision
  • Ability to work overtime if needed during meetings
  • Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly


About Beacon:

Beacon is a Fortune 500, publicly traded distributor of residential and commercial building products in North America, operating over 500 branches throughout all 50 states in the U.S. and 6 provinces in Canada. Beacon serves an extensive base of over 110,000 customers, utilizing its vast branch network and diverse service offerings to provide high-quality products and support throughout the entire business lifecycle. Beacon offers its own private label brand, TRI-BUILT, and has a proprietary digital account management suite, Beacon PRO+, which allows customers to manage their businesses online. Beacon’s stock is traded on the Nasdaq Global.

Beacon's competitive advantage is our people and our value proposition is the differentiator. 

-— Christopher Harrison
Executive Vice President and Chief Human Resources Officer 

Nearest Major Market: Washington DC