Accounts Payable Administrator

Goldsboro, NC, US

Job Title: Accounts Payable Administrator
Reports to: Manager, Accounts Payable
Location: McKinney, TX


About Our Team and This Role:

Our employees are our greatest asset. We want them to be happy, healthy, and safe as partners in our success. We work together with our employees to sustain the inclusive work environment that has been one of our core values for nearly a century.


Beacon is a Fortune 500 company with over 580 locations in all US states and six Canadian provinces.


The Accounts Payable Specialist is responsible for implementing the accounting policies and procedures to ensure the consistent and timely payment to vendors with the appropriate supporting documentation. Additionally, the Accounts Payable Specialist works closely with the Beacon Branches, Accounts Payable Manager, Assistant Managers, and other AP Specialists. This position will maintain the accounting system for vendor payments and develop and maintain procedures to accurately capture and report costs. Qualified candidates will be well versed in accounts payable, possess excellent critical thinking skills and driven to provide outstanding customer service.

What You Will Be Working On:

  • Receive, stamp, and process all incoming mail containing invoices and statements.
  • Scan “Batch Recap” and “Check Run” reports into the IntelliChief imaging system.
  • Scan vendor invoices and supporting documents into the IntelliChief image system.
  • Index vendor invoices and supporting documents into the IntelliChief imaging system.
  • Input Accounts Payable invoices into the AP Mincron system, ensuring proper general ledger coding and payment authorization.
  • Review and verify batches of other team members as needed.
  • Process AP checks and reconcile the Cash Requirements report to the Check Register report.
  • Research outstanding AP variances, short payments, etc. (includes vendor statements).
  • Communicate daily with branches and vendors to clear problems that arise and ensure invoices are paid within a timely manner.
  • Assisting in answering AP Department telephone system and route calls appropriately.
  • Handle other assignments or projects as assigned.


What You Will Need to Be Successful in This Role:  

·         Strong attention to detail

·         Thorough knowledge of the flow of Accounts Payable.

·         Excellent math and critical thinking skills.

·         Intermediate skill in MS Office (Word and Excel, Pivot Tables, VLookups, etc) and ability to learn new software and systems.

·         Excellent customer service skills.

·         Excellent communication skills (verbal and written) when dealing with vendors, management and team members.

·         Ability to work as a team player.

·         Ability to handle confidential information, multiple tasks, and prioritize duties.

·         Possess a positive and professional attitude and approach.

·         Must have knowledge of proper style, format, grammar, punctuation, spelling and general English.

·         Prior Accounting or Accounts Payable experience is required and understanding of General Ledger is strongly preferred.

Beacon's competitive advantage is our people and our value proposition is the differentiator. 

-— Christopher Harrison
Executive Vice President and Chief Human Resources Officer