Accounts Payable Specialist II

MCKINNEY, TX, US

Job purpose

 

This position demands a strong accounting professional that is accurate, inquisitive, detail-oriented, and a self-starter. The Accounts Payable Specialist II is responsible for resolving critical and complicated branch, buyer or vendor issues and serves as a knowledge resource for other Accounts Payable Specialists. This position works closely with our vendors, Beacon branches, Accounts Payable leadership, and other Accounts Payable Specialists.

 

Duties and responsibilities

 

  • Resolve critical, complicated, and aged invoice coding or rejection issues
  • Provide guidance to other AP team members to resolve invoice coding/matching questions
  • Monitor and resolve critical and complicated variances, issues and requests received in the branch support mailbox according to established service guidelines
  • Manage a limited set of high-volume vendor relations and/or daily monitoring and resolution of credit hold or threat situations
  • Identify and escalate repeating patterns and root causes
  • Analyze, Code and Distribute Expense invoices in a timely manner to ensure all invoices are processed within due dates
  • Perform 3-way and 2-way matching in a timely manner to ensure all invoices are processed within due dates to optimize discounts
  • Reconcile vendor statements, research, and work with vendor to correct account discrepancies
  • Communicate variances and required resolution steps clearly and accurately (written and verbal) to buyers for timely resolution of variances and issues
  • Request and follow-up on additional required documentation from suppliers and/or branches
  • Submit miscellaneous balances for correcting adjustment or write-off on AP aging or statement after thorough research
  • Index critical invoice data elements for workflow processing
  • Provide timely customer service for all calls, emails and questions from suppliers, internal and external customers
  • Provide out of office and overflow support for other AP team members
  • Research and recommend improvements to processes and procedures within the AP function aimed at improving efficiency and effectiveness
  • Special projects as assigned by management

 

Qualifications

 

  • Minimum of three (3) years previous Accounts Payable or Accounting experience
  • Bachelor’s Degree in Accounting or related field, or equivalent professional experience
  • Excellent communication skills both oral and written with a customer service and professional approach
  • Strong analytical reasoning skills with the ability to investigate variances and issues as they arise
  • Intermediate skills in MS Office (Word, Excel, PowerPoint, etc.) and ability to learn new software and systems
  • Intermediate understanding of General Ledger and common Accounts Payable entries
  • Ability to work well in a team environment or independently
  • High level of accuracy and attention to detail while handling multiple tasks and prioritizing appropriately
  • Thrives on working in a fast paced, deadline-oriented environment
  • Excellent organizational and time management skills
  • Willing and able to pick up the phone to discuss and resolve variances and issues
  • Self-starter with a can-do attitude and growth mindset

 

Working conditions

 

  • Minimal travel requirements as needed for business purposes
  • Work assignment is remote situational requiring attendance roughly once per week in the office for scheduled meetings, training, and rotational tasks. While in the office the working space will be in a quiet open environment seated within a cubical.

 

Physical requirements

 

  • Prolonged periods sitting at a desk and working on a computer and/or keyboard
  • Heavy methods of verbal and auditory communication via phone, virtual calls, and/or email

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“Our goal at Beacon is to cultivate an environment where all ideas are welcomed, and all our people feel empowered.”


Nearest Major Market: Dallas
Nearest Secondary Market: Fort Worth